2026 Summer Program in San Jose

Policies

1. Safety & Supervision

Our Commitment to Your Child

• Staff-to-Camper Ratios: We maintain a strict ratio of 1:10 or better to ensure that every child receives the attention and guidance they need. Our staff is acting as a facilitator, not giving the answer but guiding the children to discover their own answers.

• The “Rule of Three”: To ensure the safety of both campers and staff, no adult is ever permitted to be alone with a single child in an unobserved area.

• Staff Vetting: Every team member undergoes a rigorous screening process, including federal and state background checks, sex offender registry sweeps, and personal reference verifications.

2. Health & Wellness

Keeping Campers Healthy and Active

• Medication Policy: All medications (prescription and over-the-counter) must be submitted to the Camp Director in their original pharmacy packaging. Our staff will document every dose administered.

• Allergy Awareness: We are a Nut-Aware facility. We ask that parents refrain from sending snacks containing peanuts or tree nuts. Our staff is trained in the use of EpiPens and emergency allergy protocols.

• Hydration & Sun Protection: Campers are required to bring a refillable water bottle. We schedule outdoor play time and require the use of sunscreen. If a child does not have sunscreen, we will provide a hypoallergenic SPF 50+ alternative.

• Lunch & Snacks: Please send a nut-free snack, lunch, and refillable water bottle every day.

3. Arrival & Departure

Secure check-in and check-out inside the classroom

• Authorized Pick-up: Children will only be released to individuals listed on the “Authorized Pick-up” form. Photo ID is required every day — no exceptions.

• Late Pickups: A grace period of 10 minutes is provided. After that, a late fee of $1.00 per minute will be assessed to cover the cost of extended staff supervision.

• Early Departure: If you need to pick up your child early, please notify the office by 10:00 AM so we can have your camper packed and ready.

4. Behavior & Electronics

Building a Positive Community

• Code of Conduct: We foster a “Kindness First” environment. Bullying, physical aggression, or exclusionary behavior is not tolerated. We use a “Redirect, Reflect, Resolve” approach to discipline.

• Screen-Free Zone: To encourage social growth and outdoor play, cell phones, tablets, and handheld gaming devices are not permitted at camp. If brought, they will be kept safely in the director’s office until checkout. When required (for example, for Scratch or Python), children will need to bring their own laptops and leave them at their chair until they are required, based on the facilitator’s call.

• Dress Code: Campers should wear closed-toe shoes (sneakers) and comfortable clothing that can get messy!

5. Cancellations & Refunds

• • Refund Policy: Cancellations made 30 days prior to the start date are eligible for a full refund (minus a $50 administrative fee).

  • Weather Policy: Camp operates rain or shine.